The Full Process of Converting Emails Into Live Orders** 

Guest posting agencies lose hours every day manually checking: 

  • Is this a real order? 
     
  • Is this website included in the deal? 
     
  • Does the client have payment history? 
     
  • Is the content valid? 
     
  • Are these links safe? 
     
  • What niche is this? 
     
  • Is it guest post or link insertion? 
     
  • Should we accept or reject? 
     

GuestPostCRM solves this with Automated Order Creation, a system that reads the email, understands the content, validates the deal, and creates a complete order — almost like a trained staff member. 

Here is the full order automation process in GPC. 


1. Valid Deal Must Exist 


GPC will only auto-create an order if the customer already has a valid active deal. 

This ensures: 

  • Pricing is already agreed 
     
  • Websites are confirmed 
     
  • Terms are approved 
     
  • Customer intent is established 
     

No deal → no order creation. 
This keeps your workflow clean and prevents random orders from strangers. 


2. Customer Must Be Verified (At Least One Successful Payment)


Automation kicks in ONLY for trusted customers. 

If the customer has: 

✔ At least one previous payment 

✔ PayPal webhook confirmation 
✔ A good payment history 

…then GPC considers them Verified. 

Verified customers = safe for automation. 
Unverified customers = manual review required. 

This verification process works seamlessly with GPC's Auto Payment Reminders system, which helps maintain a consistent payment history and reduces the risk of non-paying clients. 

This eliminates: 

  • Spam orders 
     
  • Fraud attempts 
     
  • Payment-after-link scammers 
     
  • Fake buyers 
     

3. Detect Website Links or Attachments Automatically 


Next, GPC scans the email for: 

  • Placement links 
     
  • Website URLs 
     
  • Link insertion points 
     
  • Guest post attachments 
     
  • Reference files 
     
  • Submitted content 
     

If the customer sends attached content, GPC immediately understands: 

→ This is a Guest Post order. 

If no attachment, but URLs are present: 

→ This is a Link Insertion order. 

The CRM reads the email exactly like a trained team member. 


4.Guest Post vs Link Insertion — Automatic Classification


No dropdowns. 
No manual selection. 
No extra steps. 

Rules: 

  • Attachment present → Guest Post 
     
  • Only URLs present → Link Insertion 
     

GPC decides automatically and structures the order correctly. 

This prevents human errors and speeds up operations. 


5.Fetch the Niche of the Content


GPC analyzes: 

  • Content 
     
  • Website 
     
  • Keywords 
     
  • Anchor text 
     
  • Email context 
     

…to identify the niche (health, tech, crypto, gambling, finance, education, etc.). 

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Niche is used for: 

  • Matching with website category 
     
  • Filtering grey niches 
     
  • Assigning tasks to the correct team 
     
  • Quality control 
     

6. Fetch the Quality of Content 


Before auto-creating an order, GPC evaluates: 

  • Grammar 
     
  • Relevance 
     
  • AI-content percentage (if detectable) 
     
  • Spam signals 
     
  • Anchor over-optimization 
     
  • Useful formatting 
     
  • Content structure 
     

If the content fails minimum quality standards, GPC will: 

  • Avoid auto-creation 
     
  • Flag the email for manual review 
     
  • Prevent bad content from entering your publishing pipeline 
     

7. Fetch All Links & Their Spam Scores 


The CRM extracts all outgoing links and evaluates: 

  • Spam score 
     
  • Toxic domains 
     
  • Link network patterns 
     
  • Blacklisted URLs 
     
  • Casino/gambling/XXX patterns 
     
  • Low-quality redirects 
     
  • Over-optimized anchors 
     

This is extremely important for website safety. 


8. Automatically Reject Grey Niche Orders


Grey niches include: 

  • Casino 
     
  • CBD 
     
  • Betting 
     
  • Adult 
     
  • Pharma abuse 
     
  • Crypto scams 
     
  • Loan sharks 
     
  • Fake investment pages 
     

GPC automatically rejects such orders BEFORE they reach your dashboard. 

This protects: 

  • Your publisher networks 
     
  • Your website health 
     
  • Your agency reputation 
     
  • Your team from dealing with risky content 
     

Rejected orders appear in Timeline with reasons. 


9. If Everything Is Clean → Auto-Create the Order


Once all conditions pass: 

✔ Valid Deal exists 

✔ Customer is verified 
✔ Niche detected 
✔ Quality acceptable 
✔ Safe links 
✔ Not grey niche 

…then GPC automatically builds a complete order with: 

  • Websites involved 
     
  • Guest post or link insertion type 
     
  • Content attached 
     
  • All links + spam scores 
     
  • Niche category 
     
  • Order notes 
     
  • Customer details 
     
  • Deal pricing 
     

This order is instantly: 

→ Added to the customer workflow 

→ Sent to your Team Space or Google Workspace 

→ Appears in the HOT section for priority handling 

Your team does not need to do anything. 

10. Why Auto-Orders Are a Game Changer 


✔ Saves 90% operational time 

No more checking emails manually. 

✔ No missed orders 

System catches everything instantly. 

✔ Zero human error 

GPC validates everything for you. 

✔ Clean, safe workflow 

Grey niches + bad content never enter your system. 

✔ Faster delivery 

Team receives orders instantly. 

✔ Professional client experience 

Automated orders improve response time and trust. 


Final Summary


Automated Order Creation in GPC follows this strict pipeline: 

  1. Check if valid deal exists 
     
  1. Check if customer is verified 
     
  1. Scan email for links or attachments 
     
  1. Detect Guest Post vs Link Insertion 
     
  1. Fetch content niche 
     
  1. Evaluate content quality 
     
  1. Scan all outgoing links + spam scores 
     
  1. Reject grey niche orders 
     
  1. If safe → Auto-create order, notify team, send to Hot section 
     

GuestPostCRM behaves like a trained operations team member — 
reading emails, understanding orders, validating them, and creating structured tasks without any human involvement.