In outreach-heavy businesses like guest posting, link insertion, and SEO content placements, not all emails carry the same intention. Some want to negotiate. Some want refunds. Some want DR-based discounts. Some want link confirmation. Some want threats or blacklisting. And some are pure spam.


Understanding the intention behind every email is critical for fast decision-making.


That’s why GuestPostCRM uses Motive Detection — a powerful AI-driven system supported by 50+ hand-crafted prompts that instantly identify what the sender wants.


1. What Is Motive?


Motive = The real intention of the email sender.


In GuestPostCRM, every incoming email is analyzed and assigned a specific motive category.


This helps the system:


  • Route the email to the correct action
  • Assign the right status to deals and offers
  • Generate correct automated replies or AI avatar videos
  • Understand urgency, risk, opportunity, and required action
  • Keep your CRM pipeline extremely clean

2. How Motive Detection Works


Each email goes through 5 steps:


Step 1—Check Relevance


A prompt evaluates if the message is related to:


  • Guest posting
  • Sponsored posts
  • Link insertion
  • SEO outreach
  • Backlink placement
  • Article contributions
  • Content collaboration
    etc.

If yes → Accept
If not, move to non-relevance.

Step 2—Run 50+ Motive Prompts


Each motive has a dedicated AI prompt that checks for very specific signals.

Example prompt (you shared):

Check if this incoming message is related to guest post(gp) business.

Look for:


  • guest posting
  • sponsored posts
  • link insertion
  • link exchange
  • SEO outreach
  • paid placements
  • backlink placement

If any such intent is detected -> Respond "accept"

Otherwise -> "reject"


Similar prompts exist for:


  • Negotiation
  • Payment issues
  • Quality complaints
  • Expired link replacements
  • Domain change
  • Threat/blacklisting
  • Refund
  • Multiple revisions
  • Anchor text change
    etc

Step 3 — Pick the Most Accurate Motive


The AI evaluates all 50+ prompts and selects the one that matches best.

Step 4 — Store it on the contact and deal


This helps in:


  • Reply suggestions
  • Deal pipeline movement
  • AI avatar video content
  • Automation
  • Tracking the full story

Step 5—Personalization


Your AI avatar videos use the motive to speak contextually:


  • “You requested link replacement…”
  • “We noticed payment is delayed…”
  • “You asked for DR negotiation…”

This delivers a futuristic client experience.


Also Read: What Are Order Reminders in GuestPostCRM?


3. Real Examples of Motives (Your Full List)


Below is the same list you provided, rewritten cleanly with short explanations:


Spam Detection


Detects spammy, scam, fake, or irrelevant emails.


Expired Link Replacement


The sender wants the expired/backdated link replaced.


Payment Delay


Buyer admits delay or asks for extension.


Site Ownership Doubt


Sender questions if you really own the site.


Domain Change


The publisher moved to a new domain.


GP / LI Detection


Guest post or link insertion interest.


Negotiation by Third-Party Reseller


Negotiation from reseller, marketplace, or bulk platform.

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Content Quality Complaint


Client unhappy with delivered article quality.


Link Exchange Offer


Sender offering reciprocal linking.


Turnaround Time Pressure


Demanding faster publishing.


Payment Method Issue


Problems with PayPal, Stripe, Wise, crypto, etc.


Negotiation on DA/DR


Asking price based on domain metrics.


Manual Proof Request


Asking for live samples, screenshots, proof of ownership.


Banner/Footer/Home Page Link


Requesting placements outside blog posts.


Additional Link Request


Asking to add more links inside the same article.


Link Count Limitation


Complaining about or adjusting link limits.


Determine Offer


Asking for pricing proposal.


Seasonal Campaign


Temporary bulk order or promotion.


Extra No-Follow Link


Request to add no-follow link in same order.


Article Confirmation


The sender confirms the article is ready or attached.


Blacklist / Threat


Negative communication, warnings, and threats.


Business Detect


General business conversation.


Regular Reply


Normal communication without any strong motive.


Content Guidelines


The sender asks for or provides guidelines.


Site Rejection


Your site or offer rejected.


Competitor Link Removal


Demand to remove the competitor’s link.


Multiple Revisions


Repeated content corrections.


Price Negotiation


Straight negotiation on rate.


Filter Sender


Checking the legitimacy of sender or email.


Payment After Link Fraud


Suspicion of scam; wants link first, payment later.


Refund Request


Asking for a refund.


Initial Question


General question before the deal.


Order Verdict


Asking for status, approval, or decision.


Deal Discount


Asking for a lower price on bulk deals.


Traffic Guarantee


Asking for visitor guarantee.


Deal Period Not Enough


Complaints about the 3-month link guarantee.


Re-post Request


Requesting re-publication or replacement.


Lifetime Link Guarantee


Asking for permanent placement.


Long-term Deal Promise


Wants recurring orders.


Link Confirmation


Asking if link is placed.


Payment Confirm


Sender confirms payment done.


Deal Confirmation


Sender approves your offer.


Anchor Text Change


Requests modification in anchor text.


Hidden Sponsorship


Asking to hide “sponsored” tag.


Multi-Site Package

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Asking for bulk multi-site pricing.


Niche Confirmation


Checking niche compatibility.


Link Removal


Sender wants link removed.


Link Placement Demand


Wants link placed exactly as per instructions.


Non-English Content


Requests content in other languages.


Third-Party Verification


Asking to add rel=attributes, schema, or verification tags.

4. How Motive Helps Grow Your Business


Faster Replies


CRM suggests reply templates based on motive.


Better Deal Flow


Deals automatically move to the correct stage.


Accurate AI Avatar Videos


Videos speak contextually based on motive, offer, and deal.


Cleaner CRM


Miscommunication drops to near zero.


Better Analytics


You understand:


  • Which motives produce most deals
  • Which motives cause delays
  • Which motives produce refunds or conflicts

Final Summary


Motive = the AI-understood intention behind every email.


GuestPostCRM uses 50+ specialized prompts to detect the exact intention behind messages such as payment delays, negotiation, link confirmation, refund requests, revisions, threats, or link exchange offers.


This makes your CRM:


  • Smarter
  • Faster
  • More organized
  • Highly automated
  • Perfect for the guest post industry